Jyväskylä Convention Bureau’s services

Eurocall participants.

Jyväskylän Convention Bureau (JCB) provides assistance in attracting international or national meetings, conferences or congresses to Jyväskylä. We offer impartial expert assistance free of charge already in the planning phase, such as in the application procedure and application-phase marketing.

JCB is a joint venture of the City of Jyväskylä, University of Jyväskylä, JAMK University of Applied Sciences, Jyväskylä Educational Consortium and businesses.

Who are Jyväskylä Convention Bureau’s services intended for?

Our services are available to everyone. If you are involved with an organisation whose international or national meeting or conference could be held in Jyväskylä, we will be pleased to help.

Contact information:
Jyväskylä Convention Bureau
Marketing Manager Jaana Ruponen
e-mail: jaana.ruponen (at) jyvaskyla.fi, phone: +358 50 344 6496

Address:
Tietotalo
P.O.Box  1008
40100 Jyväskylä

Help for applying for a conference

We provide neutral expert help free of charge in the planning and application phases as follows:

  • advance planning of the conference with the applicant
  • preliminary bookings of premises and accommodation
  • planning and preliminary booking of social programme
  • preliminary budgeting / budget template
  • production of materials, e.g. application brochures, bid books, PowerPoint presentations, flyers, marketing card
  • organising a visit for the decision-makers of an international organisation
  • photographic and text materials as well as Jyväskylä-themed videos available

Presentation of the Congress City Jyväskylä

Tips for budgeting

Well-managed finances, a realistic budget and its continuous follow-up are basic requirements for a successful congress.

JCB has a budget template for congress organisers, available from jaana.ruponen (at) jyvaskyla.fi

The budget is prepared already in the invitation phase. Since the final service prices are not often known at that point, the prices in force should be used as the basis of the budget and updated regularly. Most of the expenses of congresses are usually covered by participation fees, but they are often not sufficient to cover all expenses.

Other sources of financing include

  • the international organisation
  • businesses
  • exhibition
  • advertisements
  • foundations and funds
  • government
  • municipalities

Government aid can be applied for from the Federation of Finnish Learned Societies. The application period for arranging international conferences and inviting foreign lecturers to national seminars is annually in October, with an additional application deadline in March the following year.
Additional information and detailed application instructions in Finnish, and partially available in English.

Conferences can also apply for financial support from discipline-specific foundations and universities’ scholarship foundations. Information on approximately 800 funders is available in the Aurora database.

The Finland Convention Bureau’s conference planning guide (pages 7–9) has been used as the source. With this guide, even first-timers can succeed in organising a congress. Guide only in Finnish.
Tips for organising a congress at the University of Jyväskylä are available in the university intranet.

If you do not have the time and/or skills for the practical conference arrangements, you should ask a professional congress organiser for help. Congress organisers include Jyväskylä Paviljonki and the nationwide professional congress organiser Konffa. There is a template for requesting tenders from congress organisers available from jaana.ruponen (at) jyvaskyla.fi

Marketing material

There is different kind of marketing material at your disposal.

Brochures and maps can be fetched from Jyväskylä Region Tourist Office, Jyväskylä Info, Kauppakeskus Forum, 2nd floor, Asemakatu 7, 40100 Jyväskylä
Please make a pre order from tel. +358 14 266 0113 or matkailu (at) jyvaskyla.fi.

More information about brochures and maps on visitors pages.

Tailor-made for your congress

Bid book
Brochure or post card
Power point presentation
Roll-up

Congress City Jyväskylä -presentation

Presentation of the Congress City Jyväskylä

Videos at your disposal

Congress City Jyväskylä (2018)

Jyväskylä city promotion video (2016)

Jyväskylä on the Move – follow the dancers to Jyväskylä sights

More information from jaana.ruponen (at) jyvaskyla.fi

Useful links

The City of Jyväskylä www.jyvaskyla.fi
University of Jyväskylä www.jyu.fi
JAMK University of Applied Sciences www.jamk.fi
Jyväskylä Educational Consortium www.gradia.fi
Region for travellers, information on visitors pages

More information about the area and Jyväskylä Region brochure you find tourist office. Languages English, Swedish, German, Russian, Spanish, French, Italian and Japanese.

Tips for organising a congress at the University of Jyväskylä are available in the university intranet.

More information for organising your conference from the links on
venues, accommodation and social programme.